A. Application for support
The enterprise or the non-profit organization selects the
service provider with whom the service will be delivered.
The application for support can be directly sent by the
enterprise, the non-profit organization or the service provider.
It is submitted through the web platform http://www.cheques-entreprises.be
and is processed electronically.
Following registration, a service provision
agreement should be established with a provider approved for the voucher.
When applying, the application file must
contain the following documents :
1° the
application for the voucher generated by the platform;
2° the
agreement between the beneficiary and the provider generated by the platform.
It can be supplemented by specific elements for the support applied for;
3° for companies, the
"de minimis" certificate downloadable on the platform;
4° the SME certificate,
downloadable on the platform;
5° the diagnostic
report which is a prerequisite. It may have been drawn up in the 12 months
preceding the framework of a prior application for a "digital
maturity" voucher or a "cybersecurity voucher" and provided the
diagnosis in connection with the current project is in phase with the situation
of the business. In the latter case, the file of the "strategic action
plan" voucher also contains the measurement of the beneficiary's initial
digital maturity which is calculated with the DIGISCORE;
6° the declaration of honor
downloadable on the platform, allowing to certify the eligibility of the
non-profit organization.
B. Payment
of the share
When the subsidy is awarded, the SPW Economie, Emploi,
Recherche invites the non-profit organization or the enterprise, via the
platform, to pay the share of 10% of eligible costs, exclusive of VAT. The
enterprise or the non-profit organization pays directly the VAT to the services
provider.
Once the payment of the share has been received, an
electronic voucher equivalent to the total amount of the support is placed in
the electronic portfolio of the enterprise available on the platform : http://www.cheques-entreprises.be.
The electronic voucher can cover the services
performed from the date of payment of the share of the beneficiary which is the
starting date of the period within which the service must be performed.
C. Request
for payment
The introduction of the payment request from the service
provider must be made by 31 December 2023 at the latest.
At the end of the service, the service
provider transmits the following documents :
1° the
service performance report generated by the platform: http://www.cheques-entreprises.be. The latter can be
supplemented by specific elements for the aid applied.
2° the
written deliverable given to the beneficiary;
3° the
statement of services;
4° the
invoice issued by the service provider.
The implementation report contains at least
the following elements :
1° the
detailed schedule of the actual days of service;
2° in case of
sub-contracting activity, the identity of the sub-contractor and the dates of
its services;
3° the
statement: “The amount of € … corresponding to the voucher n° (number of the
voucher), will be paid by the issuer, apportioned between a public intervention
of € … and a € … share paid by the beneficiary.
The balance to be paid therefore amounts to €
… and corresponds to … (e.g. : VAT, travel expenses, …)”.